Privacy Policy |

The Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 require us to tell you about how we will use any personal data supplied to us in the course of our client onboarding process.

What this policy covers

This privacy policy governs our processing of all personal data provided to us via the Linea Group websites, other websites, and our offices.

What information do we collect and how do we use it?

We will collect data about you, both personal data (such as your name and contact details) and sensitive personal data (such as information in your CV). The personal data and sensitive personal data will be stored, processed, used, and disclosed by us in the following ways:

To provide our recruitment services to you and to facilitate the recruitment process.
To assess data about you against vacancies that may be suitable for you.
To send your information to clients in order to apply for jobs or assess your eligibility for jobs.
To enable you to submit your CV, apply online for jobs, or subscribe to job alerts.
To market our full range of consulting, training, recruitment, and managed services to you.
To develop and market other products and services, improve our customer service, and enhance your online experience.
To send you details of reports, promotions, offers, networking and client events, and general industry information.
To answer your questions and enquiries.
To third parties who provide services such as reference checks, qualifications verification, psychometric evaluations, IT consultancy, and outsourcing.
To regulatory or law enforcement agencies when required by law.
To monitor compliance with our equal opportunities policy using anonymised data.

From time to time, we may seek your consent to process, use, or disclose your information for any other purpose not listed above.

We may also pass your information to Linea Group companies, allowing them to use your personal data as described above. In the event of a sale, merger, or liquidation of our company, we may transfer your information to a third party provided they adhere to this privacy policy.

GDPR Compliance and Legal Basis for Processing

We process your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. The legal bases for processing your personal data include:

Contractual Necessity – Where processing is necessary to fulfil a contract with you or to take steps at your request before entering into a contract.
Legitimate Interests – Where processing is necessary for our legitimate business interests, provided these are not overridden by your rights and interests.
Legal Obligation – Processing required for compliance with laws and regulations.
Consent – Where you have given explicit consent for specific processing activities, such as marketing communications, which you may withdraw at any time.

Your Rights Under GDPR

Under UK GDPR, you have the following rights:

Right to access – You can request a copy of the personal data we hold about you.
Right to rectification – You can ask us to correct any inaccurate or incomplete data.
Right to erasure (“Right to be Forgotten”) – You can request the deletion of your personal data where it is no longer necessary for the purposes collected.
Right to restrict processing – You can request that we limit how we process your data in certain circumstances.
Right to data portability – You can request a copy of your data in a structured, commonly used, and machine-readable format.
Right to object – You can object to processing based on our legitimate interests or for direct marketing purposes.
Rights related to automated decision-making – You have rights concerning automated processing, including profiling, where it significantly affects you.

To exercise your rights, please contact support@linea.net.

Data Security and Retention Policy

We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse. Your data will be retained only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations.

If you wish to exercise any of your rights, please contact us at support@linea.net. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

We retain your personal data only for as long as necessary to comply with our legal obligations, contractual commitments, or legitimate interests as a data controller. This may include:

Fulfilling the purposes for which it was collected.
Complying with legal and regulatory obligations.
Protecting our legitimate business interests.

We take reasonable steps to ensure that your personal data remains accurate and up to date. However, we encourage you to inform us of any changes to your personal data so that we can update our records accordingly.

Data retention periods:

Recruitment records: Up to 12 months unless consent is given for a longer period.
Client and contractor records: Retained for six years after contract termination.
Marketing data: Retained until you unsubscribe or request deletion.
Financial records: Retained for six years for tax and accounting compliance.

After the retention period, data is securely deleted or anonymised.

International Data Transfers & Safeguards

Your personal data may be accessed by Linea Group companies, clients, and third parties located outside the UK. When transferring data internationally, we ensure adequate protection measures such as:

UK Government Adequacy Decisions – Recognised equivalent data protection laws.
Standard Contractual Clauses (SCCs) – Legal agreements ensuring GDPR-level protection.
Binding Corporate Rules (BCRs) – For intra-group data transfers.

For more details, contact support@linea.net.

Automated Decision-Making & Profiling

We may use automated systems for:

CV screening – Evaluating job applications based on predefined criteria.
Job matching algorithms – Suggesting roles based on your skills and experience.
Marketing profiling – Identifying services relevant to you.

You have the right to request human intervention in automated decisions. Contact support@linea.net.

Data Breach Notification

If a data breach occurs that poses a risk to your rights, we will:

Report it to the Information Commissioner’s Office (ICO) within 72 hours if required.
Notify affected individuals if the breach is likely to result in significant harm.

If you suspect a data breach, report it immediately to support@linea.net.

Where will your information be held?

The personal information that you provide to us (including sensitive personal information) may be accessible by other Linea Group companies, clients, and the third parties specified above. Some of these Linea Group companies, clients and third parties may be located outside of the UK. Accordingly, your personal information will be sent to or be capable of being accessed from outside the UK. When we transfer your personal information outside the UK, we will take steps with the aim of ensuring that your privacy rights continue to be protected as outlined in this privacy policy.

How do I find out what information is held? Can I modify or request deletion?

You may request access, modification, or deletion of your data by contacting support@linea.net. We may ask for identity verification. Requests are processed within legal timescales, and we may refuse requests where legally permitted.

You may also unsubscribe from job alerts and marketing at any time.

Data Protection Lead

Our Data Protection Lead oversees compliance:

Data Protection Lead: Claire Schneider
Email: support@linea.net
Address: Support Team, Capability Green, The Old Baths, Parkgate, Cheshire, CH64 6RL

Cookies & Website Usage

Our website uses cookies for login management, web traffic analysis, campaign tracking, and session management. You can disable cookies in your browser settings, but this may restrict website functionality.

Links to Other Websites

We are not responsible for the privacy practices of third-party websites linked on our site. You should review their privacy policies before submitting personal data.

Changes to Our Privacy Policy

Any changes to this privacy policy will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use personal data in a manner significantly different from that stated in this privacy policy, or otherwise disclosed to you at the time it was collected, we will notify you by email, and you will have a choice as to whether or not we use your information in the new manner.

What if you don’t agree with this policy?

If you do not agree with this policy, please do not submit personal data to us.

Who controls the data that you provide?

Linea Group Limited and its affiliates are registered data controllers under UK data protection law, ensuring fair and lawful processing.

How to Contact Us

For questions or further details about how we use your personal data:

Email: support@linea.net
Telephone: +44 (0) 1244 421095
Address: Support Team, Capability Green, The Old Baths, Parkgate, Cheshire, CH64 6RL

You also have the right to complain to the Information Commissioner’s Office (ICO) via their website.

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